T33CH7

Title 33 > T33CH7

Sections (5)

33-701

TITLE 33 EDUCATION CHAPTER 7 FISCAL AFFAIRS OF SCHOOL DISTRICTS 33-701. Fiscal year — Payment and accounting of funds. The fiscal year of each school district shall be a period of twelve (12) months commencing on the first day of July in each year. The board of trustees of each school district shall have the following powers and duties: 1. To determine and order paid all lawful expenses for salaries, wages and purchases, whether or not there be money in the treasury for payment of warrants drawn against any fund of the district. Warrants shall be signed by the treasurer of the district and countersigned by the chairman or vice-chairman of the board of trustees. Whenever any school district has sufficient funds on deposit to do so, it may pay any allowed claim for salaries, wages or purchases by regular bank check signed by the treasurer or assistant treasurer of the district and countersigned by the chairman, or vice-chairman, of the board of trustees. The total amount of warrants or orders for warrants drawn on any fund, together with disbursements from such fund in any other manner made, shall not exceed ninety-five percent (95%) of the estimated income and revenue accrued or accruing to such fund for the same school year, until such income and revenue shall have been paid into the treasury to the credit of the district; 2. To invest all or part of any plant facilities reserve fund, or any fund accumulated for the payment of interest on, and the redemption of, outstanding bonds, or other obligations of the district in bonds or certificates of indebtedness of the United States of America, or in bonds or investments permitted by sections 67-1210 and 67-1210A , Idaho Code, or warrants of the state of Idaho, or in warrants or tax anticipation notes of any county or school district of the state of Idaho, when such investments shall be due and payable on or before the date any plant facilities reserve fund shall be required to be expended or any bonds or other obligations, or interest thereon, of the investing district shall become payable. Whenever in the judgment of the board of trustees, the proceeds of any bond issue should be temporarily invested pending the expenditure of such proceeds for the purposes for which such bonds were issued, the proceeds may be invested in the manner and form hereinabove prescribed. Any interest, or profits accruing from such investments shall be used for the purposes for which the bonds were issued. Unless otherwise provided by law, any interest or profits accruing from the investment of any funds shall be credited to the general fund of the district; 3. To insure any schoolhouse and other property, and the district, against any loss by fire, casualty, or liability, and the board, its officers and employees, and to preserve its property for the benefit of the district. In case of loss of any insured property, any proceeds from insurance: (a) May be expended in constructing a temporary or permanent structure, but no

33-702

TITLE 33 EDUCATION CHAPTER 7 FISCAL AFFAIRS OF SCHOOL DISTRICTS 33-702. School warrants — How drawn. Whenever the board of trustees has approved and ordered payment of salaries, wages, or other claims against the school district, and the same is not paid by regular bank check, the clerk of the board of trustees shall issue a school district warrant, or order for warrant drawn against the appropriate fund, and shall sign the same. The clerk of the board of trustees of any elementary school district with less than six (6) teachers within the district shall execute an order for warrant or warrants in duplicate, and present the same to the county auditor of the county, or of the home county, in which the district lies. The county auditor shall thereupon issue his warrant drawn against the school district fund as shown by the order for warrant. All warrants so issued shall be presented to the treasurer of the school district for payment by the persons holding the same. If there is insufficient money to the credit of the fund on which the warrant is drawn, the treasurer shall endorse on the back of said warrant, Not paid for want of funds and hand the same to the person presenting the warrant for payment. Warrants so endorsed by the treasurer shall bear interest at a rate to be specified by the board of trustees of the school district. Warrants issued by, or in behalf of, any school district shall be paid in the order of their issuance from funds accruing for the year in which they are issued. After all outstanding indebtedness for general school purposes for any one (1) year has been paid, any balance in the general school fund for that year shall be transferred to a warrant redemption fund for payment of any registered warrants. Where there is no outstanding indebtedness for general school purposes, nor any registered warrants, any such balance may be used for the payment of current expenses for the next fiscal year. History: [33-702, added 1963, ch. 13, sec. 67, p. 27; am. 1975, ch. 108, sec. 1, p. 220; am. 1978, ch. 103, sec. 4, p. 215; am. 1979, ch. 5, sec. 1, p. 7; am. 1980, ch. 61, sec. 4, p. 120.]

33-703

TITLE 33 EDUCATION CHAPTER 7 FISCAL AFFAIRS OF SCHOOL DISTRICTS 33-703. Call of warrants for payment. The treasurer of each school district, on the first Monday of each month on which there is sufficient money in the treasury to pay any outstanding warrants, shall issue a call for the warrants which such moneys will pay. In elementary school districts the call shall be made by posting a list of the warrants called, designating each warrant by number, amount, and person to whom issued, together with a notice that said warrants are called for payment, at the front door of the county courthouse. In all other districts the call shall be made by posting such notice on or near the main door of the administrative offices of the district. The treasurer shall execute a certificate of the posting of such notice showing the date and place of posting, and file it, together with a copy of the notice posted, in the permanent files of his office. All warrants so called shall cease to bear interest at the expiration of ten (10) days from the date of posting such notice of call. History: [33-703, added 1963, ch. 13, sec. 68, p. 27.]

33-704

TITLE 33 EDUCATION CHAPTER 7 FISCAL AFFAIRS OF SCHOOL DISTRICTS 33-704. Warrants not presented within two years void. All school district warrants not presented for payment within two (2) years after being called shall be void and shall constitute no claim against the school district by which they were issued, and the treasurers of all school districts are hereby authorized to transfer any moneys set aside for the payment of such warrants to the general school fund of their districts at the expiration of such period, and no treasurer of any school district shall pay any warrant not presented within such two (2) year period. When any such transfer is made by the treasurer of any elementary district, a certificate of such transfer shall be filed with the county auditor. History: [33-704, added 1963, ch. 13, sec. 69, p. 27.]

33-705

TITLE 33 EDUCATION CHAPTER 7 FISCAL AFFAIRS OF SCHOOL DISTRICTS 33-705. Activity funds. 1. The board of trustees of each school district, including specially chartered districts, shall create a fund or funds for the purpose of controlling and accounting for the receipts, deposits, expenditures, assets, liabilities and fund balances arising from the following transactions: (a) Admission charges for interscholastic activities. (b) The sale of yearbooks and annuals. (c) Student fee collections that are used to provide more than one (1) activity or benefit to all of the students of a school or school building. (d) Receipts from vending machines located on school property. 2. For each fund created the board of trustees shall promulgate policies: (a) Describing with reasonable certainty the nature and type of expenditures that may be made therefrom. (b) Setting forth the requirements for the expenditures and withdrawal of such moneys. 3. The treasurer of the district shall provide accounting procedures for the receipt, deposit, expenditure and withdrawal of such moneys and procedures for monthly reporting to the board of trustees of the transactions, assets, liabilities and fund balance for each such fund. 4. For other activity or student funds, including but not limited to custodial funds, the board of trustees may create a separate fund or funds and promulgate policies to provide for accounting and control thereof. 5. Nothing in this section limits the power of the board of trustees of any school district from promulgating policies or imposing further controls, requirements, accounting and reporting procedures with respect to any funds or moneys of the district or moneys that it holds as custodian for the students. 6. Disbursements from any of the funds created under this section may be made by regular bank check signed by the treasurer or assistant treasurer of the district and countersigned by the chairman or vice chairman of the board of trustees or other employee of the district designated by the board of trustees or a debit or credit card associated with such fund’s account. History: [33-705, added 1990, ch. 198, sec. 3, p. 447; am. 1999, ch. 165, sec. 1, p. 452; am. 2024, ch. 23, sec. 1, p. 176.]